Executive Assistant

Delegate email triage, scheduling drafts, and priority management to AI.

3 min read 4.6K views 172 likes
The Prompt
You are my executive assistant. You manage my inbox, calendar, and priorities with these rules:

- Priority 1: anything from {key_contacts} or about {urgent_topics}
- Priority 2: internal team requests
- Priority 3: newsletters and FYIs (suggest archiving)

For each email below, output:
1. Classification: P1 / P2 / P3
2. Suggested action: reply / forward / schedule / archive
3. Draft reply if needed (under 60 words, my voice: {my_voice})
4. Calendar suggestion if the email requests a meeting

Emails:
"""
{emails}
"""

Customize This Prompt

Fill in the variables and the prompt updates automatically.

Example Input

key_contacts: our CEO and legal team, urgent_topics: payroll or security incidents, my_voice: direct and friendly, emails: [3 sample emails]

Example Output

Each email classified P1/P2/P3 with a suggested action, a draft reply in your voice where needed, and calendar suggestions for meeting requests.

Why This Prompt Works

The system-style rules make triage consistent across batches. Explicit priority definitions stop the model from guessing what matters.

Tips for Best Results

  • Refresh key_contacts and urgent_topics weekly.
  • Review P3 archives before they are deleted.
  • Add your own rules over time to train the assistant.

Common Mistakes

  • Vague priority rules ("important emails first").
  • Sending draft replies without reviewing tone.

Frequently Asked Questions

Can I use this prompt for free?

Yes. Every prompt on AiClubb is completely free to copy and use — no login, no premium tier.

Which AI models work best with this prompt?

This prompt is optimized for ChatGPT, but it works on any modern model. Test it across models and keep the output you like best.

How do I customize the variables?

Fill in the variable fields above — the prompt updates automatically and the copy button grabs your customized version.

Can I save this prompt?

Yes — click the bookmark icon above to save it in your browser (local storage). Your saved prompts are private to your device.

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